The District Administration is according top priority to food security. In order to make PDS efficient and error-free, the District Administration and department of Food & Civil Supplies have embarked on an ambitious and innovative venture called ePDS. This is the first of its kind in the state of Arunachal Pradesh and it is envisaged to use the system as a pilot project which will be subsequently replicated in other districts of the state in the current financial year. The project has evolved after a painstaking effort for the last 2 years by Amit Bengia, DF&CSO and Mayank Premi of Beacons Analytics Pvt. Ltd, Delhi . Both of them had carried out demonstrations on key features and benefits of ePDS at Naharlagun, Itanagar and Khonsa during the month of March 2010 to popularize the concept and also to create awareness amongst all stakeholders. It may be added here that the concept of ePDS was first mooted by former Tirap Deputy Commissioner, Ankur Garg, IAS in 2008. After close interaction with the consumers, village elders, Panchayat leaders and NGOs it has been decided to put to practical use, this ePDS. It has been developed with the help of private developers and subject matter experts from Directorate of Food & Civil Supplies, Naharlagun and Prof. Abraham Koshy of IIM, Ahemedabad.

Download Forms
1. PDS_Talking Note
2. Process Flows Draft
3. System Flows Draft
4. Monthly Sub – allotment of levy sugar for Current Month
5. Monthly Sub – allotment of Rice & Wheat for Current Month
6. Monthly Sub – allotment of SKO Oil for Current Month

How ePDS functions ?

Under the new system, allocation to the FPS will be based on replenishment basis instead of a blanket allocation. Further, the challan issued by the warehouse (WSN) will be crosschecked by a 5 member team at the village level at the time of delivery to the FPS. Without this challan duly verified by at least 3 members of the FPS level vigilance committee and countersigned by an administrative officer, new allocation shall not be made to the FPS. The completed challans will be scanned and saved in the system for the purpose of office record. This will ensure that there is no pilferage of commodities between the warehouse and the FPS dealer.

The ePDS system operates on a novel, non-replicable coupon system. These coupons are issued to the beneficiaries at the time of issuance/renewal of the ration cards. Twelve coupons will be issued for one year (1 coupon per month) which will have to be submitted to the FPS by the beneficiary at the time of purchasing his/her ration quota. FPS owners will submit these coupons to the ePDS counter (DC/DF&CSO office) to get allocation for the next month. The system will automatically generate monthly sub- allocation order on the basis of the coupons submitted by FPS dealer. This process will largely eliminate any excess or unclaimed ration by beneficiaries i.e will shift the allocation system from a blanket allocation to a more relevant & accurate “Replenishment” system.

Fresh ration cards will be issued to all beneficiaries. During the fresh issuance several family related data shall be captured like group photographs, HoF photograph, HoF’s digital fingerprint. A significant amount of duplicity will be removed at this stage itself. As time passes and more information is captured, data analytics will be used to find defaulters on a regular basis. This will be made possible as all data shall be digitalized.

Key benefits of ePDS.

- Bogus/ghost ration cards will be completely eliminated.
- System is web –based, not destroyable at the time of natural calamities etc
- Permanent database - searchable data record
- Duplicate ration card can be issued on the spot.
- System will warn if another application is submitted by an already enrolled beneficiary.
- Reduction in under and over allocation of ration to FPS.
- Reduction in diversion of essential commodities.
- Containment of arbitrary decision making at all levels.
- Induction of transparency and accountability in operations.
- Reduction of redundant workload of department employees.
- Fast dispersal of stakeholder grievances.
- Dissemination of information as per public requirement.
- Management information system for monitoring and quick decision making.
- Protecting the interest of all the genuine stakeholders
- Faster reaction time for the department (Authority) on key policy/ management matters.
For more information please contact to Shri Amit Bengia, DF&CSO, Tirap District, Khonsa, Arunachal Pradesh.
Contact Detail -
03786 - 222374 (O)
9436055081 (M)

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